OCTFIS TECHNO LLP
OCTFIS TECHNO LLP | Zoho Premium Partner

Custom Industry ERP Solutions Built on Zoho Ecosystem

Empowering Textiles, Job Work Manufacturing, Solar Energy EPC, and High-Growth Enterprises with end-to-end process automation, 100% Lot & Taka traceability, custom Deluge scripting, and real-time MIS analytics.

100%
Lot & Taka Traceability
15+
Custom L1 Jobwork Modules
0%
Physical Stock Mismatch
24/7
Real-Time MIS & Costing
Tailored Industry Architectures

Select Your Industry Sector

Custom Vertical Solution

JOB WORK L1 - CUSTOM SOLUTION

End-to-End Grey Fabric Movement, Lot & Taka Traceability, Vendor Process Control, Job Costing, Stock Wastage Management, and Comprehensive Inventory MIS built for Textile Manufacturers, Weavers, Processors, and Mills on the Zoho Ecosystem.

01
Purchase & Inward

Grey Purchase Management

Manage grey fabric purchases from vendors with complete purchase and material details. Capture fabric quality, quantity, lot/taka information and purchase rates.

  • Vendor-wise grey material purchasing
  • Fabric quality, quantity & rate capture
  • Complete purchase transaction history
02
Purchase & Inward

Lot-Wise In Management

Record incoming grey material lot-wise from vendors. Generate and maintain unique lot references for complete batch traceability.

  • Auto-generated unique Lot references
  • Vendor receipt & fabric detail tracking
  • Inward quantity & batch logging
03
Lot & Taka Control

Lot-Wise Out Management

Issue grey fabric from stock on a lot-wise basis for job work/process. Maintain complete outward movement history across vendors and mills.

  • Controlled Lot issue to job workers
  • Outward movement & dispatch history
  • Process-specific lot allocation
04
Lot & Taka Control

Taka-Wise In & Out

Manage fabric movement at Taka level for granular inventory control. Track individual taka quantity, rate, and movement history.

  • Granular piece/taka level tracking
  • Taka-wise rate & quantity ledger
  • Inward/Outward history per taka
05
Lot & Taka Control

Lot Tracking - Issue & Return

Complete traceability of grey material issued to job workers. Track Issued ➔ Processed ➔ Returned quantities in real time.

  • Issued vs Processed vs Returned audit
  • Pending & partially returned lot alerts
  • 360° material audit trail
06
Vendor & Agent Control

Agent Management

Maintain agent master and agent-related transactions. Track jobwork routing through individual agents and monitor commission/stock.

  • Centralized Agent Master directory
  • Agent-wise stock & transaction tracking
  • Agent performance & movement reports
07
Vendor & Agent Control

Vendor Management

Centralized vendor master for job work and material transactions. Track vendor-wise issued, returned, and pending stock continuously.

  • Vendor master for processors & mills
  • Vendor-wise pending stock visibility
  • Transaction history & ledger control
08
Process & Stock Control

Lot-Wise & Taka-Wise Stock Tracking

Real-time visibility of stock at both Lot and Taka levels. Helps eliminate physical stock mismatch and manual reconciliation overhead.

  • Dual-level real-time inventory matrix
  • Available, issued & pending balance
  • Zero manual reconciliation error
09
Process & Stock Control

Process Inventory - Issue & Return

Issue required inventory/material for different job-work processes (Dyeing, Printing, Washing, Finishing). Record consumption and returns.

  • Process-specific material issuance
  • Consumption vs Return logging
  • Process accountability & control
10
Costing & Wastage

Job Rate Calculation

Define and manage job-work rates based on process/material parameters. Calculate precise job-work costs based on actual processed quantity.

  • Parameter-based job rate master
  • Automated job costing based on output
  • Accurate vendor billing verification
11
Process & Stock Control

Taka-Wise Stock Verification

Verify physical stock against system-recorded taka stock. Instantly pinpoint quantity differences and maintain verification audit history.

  • Physical vs System stock audit tool
  • Variance detection & discrepancy flags
  • Verification history for compliance
12
Process & Stock Control

TP Stock Management

Dedicated management of TP (Transit/Third-Party) Stock within the job-work process. Track movement, availability, and utilization at every stage.

  • TP material availability & movement
  • Stage-wise TP stock visibility
  • Transit stock loss reduction
13
Costing & Wastage

Stock Wastage Management

Capture wastage generated during different job-work processes. Record wastage against lot, taka, process, or vendor to analyze loss trends.

  • Process-level wastage recording
  • Vendor & Lot-wise loss analysis
  • Wastage trend reporting for cost control
14
Process & Stock Control

Mill Issue & Return Solution

Manage material issued to and returned from the mill. Maintain complete transaction history, track pending material, and catch quantity differences.

  • Mill dispatch & receipt logging
  • Pending material tracking
  • Quantity difference reconciliation
15
MIS & Analytics

Inventory Reporting & MIS

Centralized reporting layer providing real-time visibility across all jobwork transactions, stock levels, vendor ledgers, and costing.

  • Stock Report (Item, Lot & Taka wise)
  • Agent-Wise & Vendor-Wise Reports
  • Job Costing, Wastage & Pending Lot MIS
Operational Process Flow

End-to-End Grey Fabric Movement Journey

1
Grey Purchase
Purchase grey fabric from vendor; log quality, rate, lot/taka specs.
2
Lot/Taka Inward
Generate unique Lot & Taka numbers for 100% inward traceability.
3
Jobwork Issue
Issue fabric to vendors, agents, or mills for specific processing.
4
Process & Return
Receive processed fabric; verify physical taka against system records.
5
Costing & MIS
Calculate job rates, log wastage, generate vendor bills & MIS.
Quantifiable ROI

Key Business Benefits

100% Traceability

Complete Lot & Taka level tracking from raw purchase to finished product.

Real-Time Visibility

Instant clarity on stock sitting at vendor premises, mills, or in-transit.

Vendor & Agent Control

Centralized master management for vendor pending stock and agent commissions.

Zero Reconciliation Lag

Eliminate manual stock mismatch and reduce physical audit efforts by 80%.

Accurate Job Costing

Automate rate calculations based on parameters and exact processed volume.

Wastage Monitoring

Track process-wise losses, pinpoint mill leakage, and protect profit margins.

Solar EPC Vertical

OCTFIS SOLAR INDUSTRY MANAGEMENT SYSTEM

End-to-End Business Management Solution built on the Zoho Ecosystem (CRM + Creator + Projects + Inventory + Books + WorkDrive + Analytics), connecting Lead Capture, Solar Capacity Calculation, DISCOM/CEI Workflow, Commissioning, and Accounting.

20 Key Operational Solutions

Solar Business Problem vs OCTFIS Solution Mapping

01Lead Management
Business Challenge
Multi-source leads scattered and unmanaged.
OCTFIS Solution
Centralized lead capture, auto-assignment & tracking.
Zoho CRM
02Capacity Calculation
Business Challenge
Solar capacity calculated manually with DISCOM errors.
OCTFIS Solution
Automated solar calculator based on DISCOM & tariff rules.
Zoho CRM + Creator
03Site Survey
Business Challenge
Technical survey data captured on loose paper.
OCTFIS Solution
Mobile Digital Solar Site Survey with photo attachments.
Zoho Creator + Projects
04DISCOM / GEDA Workflows
Business Challenge
Feasibility, SR, CEI, GEDA approvals delayed or missed.
OCTFIS Solution
Dedicated milestone tracker with auto compliance alerts.
Zoho Projects + Creator
05Material & Dispatch
Business Challenge
Site delivery, Delivery Challans & E-Way Bills untracked.
OCTFIS Solution
Material request, E-Way Bill generation & site return flow.
Zoho Inventory + Books
06Ground-Mounted & Subsidy
Business Challenge
Land identification, meter installation & subsidy lost in email.
OCTFIS Solution
Stage-wise document checklist & centralized repository.
Zoho Projects + WorkDrive